SYSTRA is one of the world’s leading engineering and consultancy groups, specializing in public transport and sustainable mobility solutions. With a strong workforce of over 10,300 employees and operations in more than 80 countries, the company has been contributing to the development of cities and regions for over 65 years. SYSTRA is known for designing, modernizing, and maintaining transport infrastructure that supports social inclusion, accessibility, and sustainable growth. Through innovation and new digital, ecological, and energy-focused services, the company continues to shape the mobility solutions of the future.
This opportunity is ideal for professionals looking to work in a well-established international organization with a dynamic and professional corporate environment.
Job Context
As an Office / Administrative Assistant, you will play a key role in ensuring the smooth operation of front-office activities while providing efficient administrative support to various departments. The role focuses on facilitating communication, supporting employees, and maintaining organized daily office operations.
Key Responsibilities and Duties
- Act as the first point of contact for visitors, clients, and vendors, providing a warm and professional welcome
- Manage the reception area, including answering and directing incoming calls and handling inquiries
- Take accurate messages and ensure timely communication with relevant departments
- Process employee requests and provide necessary information and support
- Coordinate and schedule meetings, appointments, and office activities
- Provide administrative support to managers and departments, including data entry, filing, and document preparation
- Coordinate with vendors and service providers for office supplies, maintenance, and related services
- Prepare purchase requests, follow up on quotations, and manage order processing
- Support invoice tracking and coordinate with the finance team for payments and documentation
- Monitor office supplies, equipment, and general housekeeping to ensure smooth operations
- Coordinate with building management for maintenance, renewals, and facility-related issues
- Address employee complaints related to office facilities and services
- Coordinate daily schedules with drivers and office assistants
- Handle incoming and outgoing mail, packages, and deliveries efficiently
Candidate Profile and Skills
- Bachelor’s degree in Business Administration or an equivalent qualification
- 3 to 5 years of relevant experience in a similar administrative or office support role
- Previous experience in a corporate environment is preferred
- Strong knowledge of Microsoft Office applications
- Excellent communication and interpersonal skills
- Strong organizational abilities with attention to detail and accuracy
- Ability to maintain confidentiality and handle sensitive information responsibly
- Flexibility to adapt to changing priorities in a fast-paced work environment
Why Join SYSTRA
Working with SYSTRA offers the opportunity to be part of a globally respected organization that values professionalism, collaboration, and innovation. Employees benefit from exposure to international projects, a structured work culture, and the chance to contribute to sustainable mobility solutions worldwide.
How to Apply
Interested candidates can apply directly through the official SYSTRA careers page using the link below.
