Wasael Property Management is currently hiring an Administration Officer in Abu Dhabi to support daily operational activities within the Commercial department. This role offers an excellent opportunity for professionals with administrative experience who are looking to build a stable career in the property management and real estate sector in the UAE.
The Administration Officer will play a key role in ensuring that administrative operations run smoothly by coordinating documentation, managing records, and supporting multiple departments. If you have strong organizational skills, experience in office administration, and proficiency in MS Office systems, this position could be an ideal career opportunity.
Job Overview
| Position | Administration Officer |
|---|---|
| Company | Wasael Property Management |
| Department | Commercial |
| Location | Abu Dhabi, UAE |
| Job Type | Full-Time |
| Industry | Property Management / Real Estate |
The role focuses on providing proactive administrative support to stakeholders while maintaining organized documentation and ensuring effective communication between departments.
Job Purpose
The primary purpose of this position is to deliver efficient administrative and clerical support to the operations team. The Administration Officer ensures that internal processes, documentation, and reporting requirements are completed accurately and on time to support smooth business operations.
Key Responsibilities
The Administration Officer will handle a wide range of administrative duties to support the department.
Administrative Support
- Maintain attendance records, gate pass details, leave applications, and departmental transmittals
- Provide general clerical support to operations staff including correspondence and documentation
- Assist employees with administrative processes such as leave applications and time sheets
Documentation & Records Management
- Maintain and update databases including supplier lists and service records
- Organize departmental documentation and ensure records are properly filed
- Ensure that documents such as service reports and correspondences are filed within two working days
Coordination & Communication
- Follow up with internal departments to ensure business requirements are processed efficiently
- Serve as a point of contact for contractors and suppliers submitting invoices and reports
- Raise operational concerns or delays to the Line Manager for resolution
Reporting & Data Management
- Generate monthly, quarterly, and annual operational reports
- Prepare ad-hoc reports as requested by the Head of Department
- Ensure accurate information is recorded within internal systems
Procurement & Operational Support
- Create purchase requisitions when required and submit them for approval
- Support procurement-related documentation processes
- Ensure office facilities are maintained in a professional and organized condition
Qualifications and Experience
Candidates applying for this role should meet the following requirements:
Education
- Bachelor’s degree or Diploma with relevant experience
Experience
- Minimum 2 years of professional experience in administration
Skills and Competencies
The ideal candidate should demonstrate strong administrative and technical skills.
Required skills include:
- Proficiency in MS Office applications
- Knowledge of Oracle systems
- Strong organizational and documentation management skills
- Effective communication and coordination abilities
- Ability to handle multiple administrative tasks efficiently
Additional advantage
- Experience in procurement administration, including purchase orders and purchase requests.
Key Performance Indicators (KPIs)
The Administration Officer will be evaluated based on operational efficiency and documentation management.
Key performance metrics include:
- Weekly completion of invoice reviews and forwarding to Finance
- Proper distribution and filing of service reports and documents within two working days
- Effective organization and monitoring of project documentation
- Maintaining accurate departmental records and reports
Why Work at Wasael Property Management?
Joining Wasael Property Management provides employees with an opportunity to work in a structured and professional environment within the growing property management sector.
Benefits of the role include:
- Stable career opportunities in property management
- Exposure to commercial operations and administrative systems
- Collaborative work environment with cross-department coordination
- Professional growth and development opportunities
How to Apply
Interested candidates can apply directly through the official Wasael Property Management careers portal
Applicants should ensure their CV highlights administrative experience, documentation management skills, and proficiency in MS Office systems.
Applying early is recommended as administrative roles in well-established companies often receive a large number of applications.
