As part of our ongoing expansion and growth strategy, Life ME is seeking a motivated and detail-oriented Admin Assistant – Store Opening & Fit-Out Projects to join our team. This opportunity is ideal for a junior-level administrative professional who has exposure to retail fit-out projects and is eager to build a long-term career within a fast-paced, multi-project environment.
With multiple new store openings planned and several fit-out projects underway, this role plays a key part in ensuring smooth coordination, accurate documentation, and timely completion of project-related tasks.
Role Overview
The Admin Assistant will provide essential administrative and coordination support to store opening and fit-out initiatives. The role focuses on monitoring current projects, tracking upcoming developments, and ensuring that all project-related documentation and follow-ups are handled efficiently.
In addition to project coordination, the position will also support the wider admin team, which is actively involved in operational and non-trade procurement activities. This role offers valuable exposure to retail expansion projects, contractor coordination, and technical documentation, making it an excellent learning opportunity for early-career professionals.
Key Responsibilities
Project Coordination & Support
- Assist in the coordination of new store opening and fit-out projects, ensuring tasks progress according to schedule
- Support basic project estimation activities, including Bills of Quantities (BOQs) and preliminary technical evaluations
- Track project timelines, milestones, and deliverables to support timely closures
Documentation & Reporting
- Maintain accurate project documentation, trackers, and status reports
- Update records related to approvals, quotations, contracts, and variations
- Ensure proper filing and easy retrieval of project-related documents
Vendor & Internal Coordination
- Coordinate with vendors, contractors, consultants, and internal departments for smooth information flow
- Follow up on pending actions, submissions, and approvals
- Support communication between project stakeholders to avoid delays
Administrative & Procurement Support
- Assist with non-trade procurement documentation and administrative processes
- Support purchase requests, quotations, and basic cost comparisons
- Provide general administrative assistance to the projects and operations team
Preferred Candidate Profile
We are looking for a proactive and organized individual who can manage multiple tasks and follow up effectively in a dynamic work environment.
Desired Qualifications & Skills
- Junior-level administrative experience, preferably with exposure to retail, fit-out, or construction-related projects
- Basic technical understanding of fit-out works, cost estimation, or project processes
- Strong coordination, follow-up, and organizational skills
- High attention to detail and ability to manage documentation accurately
- Proficiency in Microsoft Office, especially Excel for trackers and reports
- Good communication skills and a collaborative working approach
Why Join Us?
This role offers a unique opportunity to gain hands-on exposure to store expansion and fit-out projects within a growing organization. You will work closely with project teams, vendors, and internal stakeholders, building practical experience that supports future career growth in project administration, retail operations, or facilities management.
We provide a professional environment that values learning, accountability, and teamwork, making it an excellent platform for ambitious junior professionals.
How to Apply
Interested candidates are invited to share their updated CV through one of the following channels:
- Email: careers@life-me.com
Shortlisted candidates will be contacted for further discussions.
Final Note
If you are an organized, detail-focused admin professional with an interest in store openings, fit-out projects, and retail expansion, this Admin Assistant role offers the perfect opportunity to grow your skills while contributing to impactful projects. Apply now and take the next step in your professional journey.
